ACM2Y Charter

Date of adoption: April 11, 2022
Date of last amendment: June 1, 2023

Mission

ACM2Y advocates for a diverse group of computing students and educators by building a targeted and resourceful community for faculty of two-year, higher education programs.

Activities

Faculty in two-year computing programs face the challenges of designing curricula to stay abreast of constantly changing technology and industry demands for qualified technical personnel.

To address these challenges and achieve its mission, ACM2Y will:

1) Establish liaisons with other boards and committees internally within the ACM and any external groups with similar educational objectives with the goal of identifying issues of particular relevance to faculty teaching in two-year computing programs.

2) Represent the ACM in dealings with other national and international organizations that have a similar interest in improving shorter term educational/training programs in computing.

3) Present programs and events, such as webinars on relevant topics, featuring panels of faculty and others who share an interest in the topic.

4) Increase the visibility of ACM2Y by having a presence at each of the two major SIG conferences that focus on education, SIGCSE (computer science education) and SIGITE (information technology education), to alert attendees of the existence of the group and its resources and to encourage participation.

5) Create and maintain communication tools, such as a dedicated website, listserv, and social media, to provide a forum where two-year faculty can meet and exchange ideas and materials.

Governance

Status of the ACM2Y Group within the ACM

The ACM Education Board is the parent board for the ACM2Y group and will exercise oversight over the ACM2Y group’s activities. They will provide funding to support the activities of the ACM2Y group.

Fiscal Year

The ACM2Y group will operate using the same fiscal year as the ACM. This fiscal year will start on July 1 and end on June 30 of each year.

Decision Making

The following decisions will be made collectively by the ACM2Y executive board of directors, with input when appropriate from the ACM Education Board.

  1. The appointment of board members to management team officer positions.
  2. Modifications to mission statement and governance rules.
  3. The creation, suspension, and dissolution of programs and program committees.
  4. Important budgetary issues.

Executive Board of Directors

The executive board (the ‘board’) will consist of  eleven members: the three officers of the management team, and eight directors from the  membership of the group. These directors will be members in good standing of the ACM2Y group.

Members receive no compensation for their volunteer service, but will receive reimbursement for reasonable travel and other expenses, as approved by the board Chair and in conformity with ACM regulations.

Management Team Officers

The management team officers positions will consist of a Chair, and a Vice-Chair/Treasurer, and a Secretary.

The Chair will oversee the operations of the board and provide leadership for the organization in accordance with its charter. The Chair will, as needed, create committees and appoint board members to those committees to carry out various duties within the organization. The Chair will preside over the regular meetings and any extraordinary meetings of the board.

The Vice-Chair/Treasurer will support the chair and will fill in for the Chair when necessary. As the treasurer, the Vice-Chair-Treasurer will chair the finance committee and will be responsible for management of the funds received from the parent ACM Education Board and any other sources.

The Secretary will be responsible for recording the minutes of all meetings. The Secretary will also be responsible for managing the nomination process of new board members when the current term of service for board members approaches its end date.

All three officers of the management team will be members of the executive board of directors. A simple majority of the current board members will select the Chair, the Vice-Chair/Treasurer, and the Secretary, with the agreement of the ACM Education Board. The three officers will continue to be voting members of the board.

Terms of Appointment for Officers and Board Members

The term of appointment for the eleven directors is two years, starting July 1 of odd years, and ending June 30 two years later. The three members who also serve as officers, have two year appointments in their respective officer roles coinciding with their two year appointments as board members.

Nominations to Executive Board of Directors

Nominations for the Executive Board of Directors will be accepted in odd-numbered years, i.e., 2023, 2025, 2027. Three months prior to the conclusion of their term in office all eleven of the executive board positions will be open to nomination from the general group membership. An email will be sent to all members of the group advising them of the nomination period for positions on the board.

The nominating period will open on April 1, three months prior to the end of the fiscal year of June 30, in years ending with an odd number. The nomination period will remain open for approximately six weeks, closing on May 15. Any member of the ACM2Y group may nominate another member of the ACM2Y group (or themselves) for a position on the board. Nominations will be submitted by email or a survey to the Secretary, who will maintain a list of nominees.

Appointment to Board Positions

The current ACM2Y officers will select and recommend to the ACM Education Board from among the nominees eleven to serve on the ACM2Y Board. Based on the recommendations, the ACM Education Board will make the official appointments.

The Secretary will arrange for the initial meeting of both the outgoing board members and the incoming board members to occur in June so that the outgoing board may affect an orderly transfer of responsibilities to the incoming board. During this period the incoming board will select its chair, vice-chair/treasurer, and secretary. Once the ACM2Y officers are finalized, the ACM Education Board will make the officer appointments similar to the official appointments of the board members previously mentioned. The new officers and board members will officially take over responsibilities for the group at 0001 GMT on July 1.

Limits on the Number of Terms Served

Currently there are no prescribed limits on how many consecutive terms a member may serve as a member of the management team or as a member of the executive board. As the organization matures, this topic may be re-visited by the board.

Frequency of Board Meetings and Quorum

There will be a minimum of six board meetings per year to deal with the business of the organization. Other extraordinary meetings may be scheduled by the chair as necessary to deal with matters that arise. Ideally, the majority of the meetings should occur within the September to May period so as to coincide with the main academic periods of most educational institutions.

The date and time for meetings will be arranged by the Chair in consultation with the board so that as many board members as possible may attend the meeting.

A minimum of six of the eleven members of the board must be present at any meeting to meet quorum requirements for the board to consider any motions that have been or may be made.